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Property Administrator

Ref: AMa1274566
GBP26000 - GBP30000 per annum
UK, London
HR & Business Support, Business Support
31st May 2017
Job Type

Property Administrator

City of London

£26,000 - £30,000

My client is a well known Global Real Estate company who are based in the City. This is an exciting opportunity to join a small but hardworking team as a Property Administrator, supporting the team in the management of investment properties for a range of institutional, private and corporate clients. The role will enable a candidate with a strong property secretarial/ administrative background to develop their skills in a range of property related areas for owners of multi sector buildings.

The successful candidate will be responsible for:

  • Providing high quality Property Management Administration to the team
  • Administration of property data management
  • Preparing digital and hard copy reports for client meetings and internal purposes
  • Liaising with tenants, dealing with queries and the arranging of tenant meetings and building inspections
  • Monitoring and overseeing the progress of tenant applications for Landlord's consent
  • Managing insurance schedules and liaising with tenants/insurance brokers on insurance matters
  • Attendance at team, client and department meetings, and production of meeting minutes
  • Organising and maintaining files e.g. Quality Assurance
  • Support to team on business development and setting up new property management clients
  • Assisting with due diligence for property purchases and disposals
  • Assist the team with administrative and ad hoc tasks and secretarial duties
  • Undertaking, monitoring and reporting on fee forecasting and billing for the team under the supervision of the client Director
  • Liaising with suppliers and dealing with invoice/payment queries
  • Liaising with the Client Finance team on the processes surrounding the production of annual service charge budgets, approving reconciliations and rent raising reports.
  • Undertaking service charge expenditure monitoring and reporting.
  • Working closely with the Central Business Systems team in the auditing of team performance on property, finance and risk management processes

The ideal candidate will have/will be:

  • Numerate, with excellent written and verbal communication
  • High level of attention to detail
  • Planning and organising - excellent time management, organisational and prioritisation skills
  • Pro-active and enthusiastic "can do" approach
  • Good team player, but with confidence to work autonomously
  • Sound decision maker, delivering innovative solutions
  • Pursues excellence
  • Responsiveness to colleagues and clients
  • Previous use of Tramps/Horizon Property Management IT systems is desirable

Please apply online if you feel your experience matches the above requirements. Please submit your CV in Word format or contact quoting reference AMa1274566 for more details.

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