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Team Secretary

Ref: AMM1269860
GBP20000 - GBP23000 per annum
UK, North West
HR & Business Support, Business Support
30th August 2016
Job Type

Team Secretary

An international Commercial Real Estate services company has an immediate requirement for a capable Team Secretary to provide a whole range of secretarial and organisational support to the Valuation's Team in Manchester.

Core Responsibilities:

  • Act as focal point of contact and an efficient liaison between colleagues and clients
  • Be gatekeeper to the Director's working time
  • Efficiently and proactively organise the Director's diary, appointments and travel
  • Accurately manage and update internal databases
  • Assist team in meeting their financial reporting objectives and line management duties, i.e. client docket creation, project pipeline, project costs, expenses, invoices, billing etc.
  • Provide support in production of presentations, pitches, reports, proposals in line with Director's requirements, could include proof reading, creating charts/graphs, managing versions of edits and documents
  • Schedule, book and arrange resources for conferences, meetings, appointments and travel, following firm policies for contracting with external and internal suppliers
  • Assist with the organisation of client events
  • Answer telephone and email queries promptly for absent team members
  • Take accurate minutes at meetings when required
  • Provide general office support including photocopying, filing, typing letters, scanning, binding, archiving, opening and disseminating post, dealing with queries when necessary
  • Ensure equipment, facilities and stationary are maintained to optimum levels at all times
  • Ensure optimal prices are obtained for travel and stationary
  • Maintenance of any electronic filing systems/other filing systems e.g. client database/marketing materials
  • Provide suggestions to improve and streamline team processes and procedures
  • Be flexible in order to undertake nominated/additional duties in order to ensure the smooth flow of work through the team or business units
  • Be confident with audio and copy typing

Knowledge & Experience:

  • Highly proficient in all Microsoft programmes including MS Word, PowerPoint, Excel and Outlook
  • Ability to set up conference calls and WebEx's using the required technology
  • Management of internal filing systems and raising of invoices
  • Client relationship management skills
  • Excellent business English both written and oral
  • Accurate typing speed of 55 wpm along with ability to type from dictation
  • Demonstrable secretarial / PA expertise ideally with experience of assisting at Director / Partnership level or higher
  • Experience working in the property sector or financial or professional services firm an advantage

Please apply with your most recent CV. If you would like to discuss this Team Secretary opportunity or similar roles across Manchester and the wider North West region, please contact Amber McConnell on 0161 457 0105.

If this role is not of interest, please feel free to register with your cv so you can be considered for any roles as soon as they become available. Alternatively, you can also register for job alerts via email.