AP Specialist

Key Responsibilities

• Process a high volume of invoices, ensuring proper coding, approval routing, and alignment with company policies.
• Enter and manage invoices, vendors, purchase orders, and payments within Yardi Voyager (experience required or strongly preferred).
• Review invoices for accuracy related to job cost, GL coding, contracts, and development budgets.
• Reconcile vendor statements, follow up on discrepancies, and maintain positive vendor relationships.
• Prepare weekly payment runs (ACH, checks, wires) and ensure appropriate backup documentation.
• Support month-end close with AP accruals, aging review, and accurate expense cut-off.
• Work closely with construction, development, and property management teams to validate cost allocations and resolve billing issues.
• Assist with onboarding new vendors, maintaining W-9s, and ensuring compliance with internal controls.
• Maintain digital AP filing, audit support, and ad hoc reporting needs.

Qualifications

• 3-6+ years of Accounts Payable experience in real estate, development, or property management.
• Yardi Voyager proficiency highly preferred (Yardi AP, job cost, purchasing modules).
• Strong understanding of job costing, accruals, and real estate accounting workflows.
• Excellent Excel skills (VLOOKUPs, pivot tables a plus).
• Highly organized, detail-oriented, and comfortable in a fast-paced, deadline-driven environment.
• Strong communication skills and ability to collaborate across departments

The Fair market Assumption for this role's base salary is between $65,000 and $80,000 annually.

The above salary range represents Cobalt's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards package this client provides to employees.

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