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Assistant Property Manager

Title: Assistant Property Manager

Location: East Rutherford, NJ

Competitive Base + Bonus + Benefits

Our client is a leading Owner/Builder/Operator of Class A Luxury properties across New Jersey. They are seeking an Assistant Property Manager for a Class A Luxury Property in East Rutherford, NJ.

The Role:

  • The Assistant Property Manager is responsible for providing day to day property management services for assigned property. The Assistant Property Manager will supervise a staff of building maintenance personnel based on the size and needs of the assigned portfolio.

  • Working with the Property Management Team, develop a tenant relations program as it relates to building operations, comfort and maintaining a strong working relationship with each tenant.

  • Meet with tenants as frequently as possible to obtain their comments and recommendations to ensure that operations and quality standards are maintained.

  • Responsible for the collection of tenant rents.

  • Assist brokerage team with leasing as requested.

  • Respond to and report all emergencies, major problems, or issues of major consequence affecting the portfolio to the Vice President, Operations - Property Management.

  • Manage maintenance staff to execute goal completion, initiatives, programs and objectives at their assigned properties.

  • Be familiar with, and abide by all requirement for Property Management Agreements, and understand all landlord and tenant obligations as outlined in lease documents.

  • Secure bids for service contracts for assigned properties. Prepare bid specifications, solicit competitive bids, make recommendations regarding contracted services to the Property Manager.

  • Dispatch and monitor service request turnaround and ensure the responsiveness of the maintenance staff.

  • Work closely with the properties maintenance staff to ensure that the daily work activity succeeds in creating maximum cost efficiencies for the owner.

  • Maintain current files containing tenant and vendor certificates of insurance, tenant emergency notification information, building life safety security procedures, as-built drawings, building certificates of occupancy, warranty manuals and other records required for the efficient operation and administration of the property.

  • Coordinate and manage energy management initiatives and sustainability programs.

  • Initiate and authorize expenditures, appropriations and commitments, which are within the limitations of delegated authority and for those outside this level, recommend appropriate action to the Property Manager.

  • Inspect each property on a regular basis to determine the efficiency and effectiveness of all personnel (including third party vendors).

  • Attend and participate in monthly property management meetings with all property management staff.

  • Assist in other areas as needed.

The Person:

  • Minimum 3 years if experience in luxury property management.

  • Bachelors degree in Real Estate, Business, Finance or related.

  • Proficiency in MS Office and Yardi is preferred.

  • Must be professional, energetic and positive.

  • Must have excellent verbal and written communication skills.

  • Must be easily commutable to East Rutherford, NJ