Project Administrator/Coordinator

Our client is a well established general contractor in need of a project administrator to aid in all facets of construction.

Project Administration Specialist

• Serves as the key administrative expert, aiding all Project Leads.

• Manages the creation, oversight, and assessment of non-technical documentation.

• Abides by instructions from the Senior Project Lead and Project Lead, ensuring compliance with the company's document handling standards and procedures.

• Prioritizes adherence to project deadlines, understanding the vital nature of timely completion.

• Facilitates and aligns communication between team members, which includes internal staff, clients, designers, vendors, and subcontracting entities.

• Curates project-related documents under the guidance of the Project Lead.

• Systematizes and safeguards both digital and paper-based project records.

• Rapidly and precisely shares project materials, such as blueprints, illustrations, specifications, updates, and addenda with relevant stakeholders. Manages digital storage platforms like Procore or Dropbox.

• Disseminates required documents to entities like suppliers, architects, clients, and other team members.

• Oversees subcontractor and supplier invoicing and financial transactions.

• Supervises project insurance procedures and maintains related records, working under the Project Lead's guidance.

• Collaborates with the Project Lead in crafting client modifications and their associated records.

• Drafts modifications for subcontractors upon Project Lead's instructions.

• Sets up weekly meeting agendas, procuring data from various sources including the Site Lead or Project Lead. Documents and preserves minutes from all sessions.

• Organizes Operation and Maintenance manuals and assembles all finalizing documents at a project's conclusion.

• Undertakes special assignments as outlined by the Senior Project Lead.

• Directly accountable to both the Project Lead and Senior Project Lead.

The above salary range represents Cobalt's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards package this client provides to employees.

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