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Admin Assistant

Ref: JN -022019-65065
GBP26000 - GBP30000 per annum
UK, London
HR & Business Support, Business Support
13th February 2019
Job Type

Admin Assistant


Up to £30k

Our client is an award-winning discretionary asset management company offering a wide variety of asset management services to individual clients and institutions both in the UK and overseas. This company already own a large proportion of properties in Mayfair and are currently building a £10bn high-end retail portfolio across markets including London, Paris and Milan.

During this time of growth, they are seeking a bright and professional Administration Assistant, to be responsible for the following;

  • Monitor and print invoices from the accounts email address.
  • Ensure all invoices are received electronically to the accounts email address and driving this forward.
  • Register invoices payable by the landlord and through the service charge onto the Horizon database.
  • Scan invoices and upload to Horizon.
  • Liaising with suppliers to raise invoice queries, amend incorrect invoices and request copy invoices if needed
  • Notify relevant Council when property is let, request and track business rates or council tax refund.
  • Assist with monthly bank reconciliations to meet reporting deadlines.
  • Assist with service charge year end reconciliations
  • Assist with data entry onto Horizon database for new leases.
  • Assist with raising and issuing invoices to tenants.
  • Monitoring bank accounts and receipting payments onto Horizon in a timely manner.
  • Reception cover and answering phones and door buzzer when receptionist is on the other line or away from her desk.
  • Helping with keys for contractors when necessary.
  • General assistance with ad hoc tasks

Key Skills/Experience Required;

  • Property or finance related experience
  • Proficient in Microsoft Office programs
  • Excellent written and verbal communication skills; fluent in English language
  • High accuracy and attention to detail
  • Can do attitude
  • Common sense

To apply for this position please click on the link below

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