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Business Support Coordinator

Ref: JN -092019-68005
Salary
Up to GBP25000.00 per annum + Benefits
Location
UK, London
Sector
HR & Business Support, Business Support
Date
5th September 2019
Job Type
Permanent

Business Support Coordinator

West End

£30k

A new position has arisen at a leading property consultancy for a Business Support Coordinator. This person will provide a professional and efficient administrative support service for the Public Sector department, working with the Head of Department, an allocated team and the office generally.

Main tasks:

  • Provide support for team/Directors' meetings by preparing agendas, booking meetings rooms, circulating reports and taking minutes if required.
  • Prepare and raise invoices for projects and liaise with clients to ensure Purchase Order numbers are provided before invoices are submitted (as appropriate).
  • Prepare marketing particulars/ templates (as required).
  • Prepare tender documents, including the use of InDesign where necessary. Update case studies and CVs and general assistance with business generation requirements.
  • Co-ordinate contract administration for key retained clients and act as a principal point of contact.
  • Maintain Work In Progress schedules and fee forecasting information for all projects.
  • Field all enquiries on managed and disposal properties being dealt with by the team.
  • Produce, edit and proof check correspondence, including reports, presentations, recommendations and legal instructions, to ensure quality, accuracy and consistency in team output.

Communications:

  • Deal directly with clients.
  • Build and maintain good relationships both internally and externally, communicating professionally and effectively at all times.
  • Answer the phone and deal with telephone queries/messages as appropriate.

Diary Management:

  • Co-ordinate the team's diaries where necessary, ensuring travel and accommodation arrangements are made and all necessary paperwork made available.
  • Arrange meetings and other events for the department, including booking meeting rooms, equipment etc.

Team Work:

  • Supporting Directors and Surveyors in the department with general tasks.
  • Liaise with other members of support staff within the office as necessary to ensure that work is completed to given deadlines and to a high standard.
  • Work flexibly to ensure that the work of the office is covered as appropriate.
  • Work flexibly to ensure that reception is covered during holiday periods and sickness.

Key Skills/Experience:

  • Property related experience is highly desirable
  • Experience of using computerised systems including Microsoft Word, Excel, PowerPoint to an advanced level. InDesign would be beneficial, but is not essential and training will be given.
  • Experience of organising filing, diary management systems etc.
  • Ability to type speedily and accurately.
  • Ability to format reports.

To apply for this position please click on the link below

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