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Estates Administrator

Ref: JN -052018-61119
UK, North West
HR & Business Support, Business Support
29th May 2018
Job Type

Estates Administrator
Manchester City Centre
£20,000 - £23,000 + benefits package

My client is a leading Real Estate Advisory firm with a widely successful Property Management team. They are currently seeking an Estates Administrator who will provide technical and administrative support to the Property Management. Key responsibilities will include:

  • Maintenance of the Estates database
  • Liaise with both internal and external clients to co-ordinate database services and information
  • Provide advice/support to other team members to enable and ensure their contribution to outputs and adherence to procedures
  • Fee raising and purchase order management
  • Act as main point of contact between team/client to control processes and assist communication, wherever possible.
  • Presentation of regular and ad-hoc reports to internal and external clients' satisfaction.
  • Sourcing, reading and interpretation of leases/documents/plans/photographs from clients and their advisers.
  • Liaise with the Client's Finance team to ensure efficient collection and payment of rent.
  • Manage void and vacant properties having regard to procedures and insurers requirements.
  • Ensure tenant compliance with lease obligations.
  • Deal with tenant applications for landlords consent for assignment, subletting and alterations.
  • Instruct third parties including solicitors, suppliers and other business units (e.g. Agency, Landlord & Tenant and Building Consultancy).
  • Deal with utilities and other suppliers as necessary.
  • Inspection of properties as required.
  • Assist in service charge process at budgeting, variance reporting and reconciliation stages.
  • To manage, administer and take ownership of small projects across the portfolio and take ownership for billing and tracking fees where payable.
  • Assist the wider team with preparation for client reports and attend meetings where required.
  • Act as a day to day point of contact for general tenant, client and internal queries.

Ideally with good Property Management experience and knowledge in a similar environment, the successful candidate will have:

  • Degree level qualifications
  • Aspirations to gain Assoc RICS qualifications
  • Good MS Word, MS Excel, and MS Outlook skills
  • Excellent time management and organisational skills, must have the ability to work with changing priorities
  • Excellent numeracy skills
  • The ability to learn new tasks/systems quickly
  • Ability to work independently with minimal supervision

Please apply online with your most recent CV. To discuss this Estates Administrator role in more detail, please contact Maria Sinclair.


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