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PA to Surveying Team

Ref: JN -112019-68879
Up to GBP32000.00 per annum + Benefits
UK, London
Business Support, Business Support
11th November 2019
Job Type

PA/Team Assistant to Building Surveyors Team



A new position has arisen for a PA/Team Secretary to a team of Surveyors at a leading privately owned commercial property investment and property management company. This company is currently operating in key locations throughout Europe including the UK, Germany and Poland.

The two main UK offices are situated in London and the West Midlands. There are a number of satellite offices throughout the UK, and in Germany & Poland. The UK portfolio is managed by an in-house team of experienced Asset Managers who manage over 270 sites, 2,300 tenants and 19,000,000 sq ft of property.

The PA/Team Secretary will be responsible for;

  • Extensive liaison with utility companies & councils
  • Answering telephones
  • Travel bookings
  • Arranging meetings (tenants/agents/contractors/other surveyors)
  • Managing the work flow/invoices
  • Typing - letters/memos/emails/reports etc
  • Diary and email management - dealing with where possible
  • Contract administration
  • Working closely with Facilities Team and Asset Managers
  • Maintaining Tracker Spreadsheets
  • Preparation of specifications and schedules of work
  • Collating project documentation
  • Arrange requests for tenders
  • Expenses and credit card reconciliation

Key Skills Required;

  • Strong organisational and administration skills
  • Service focused with excellent communication skills
  • Computer literate - confident Excel/Word user
  • Enthusiastic and proactive - a genuine team player
  • Flexible, with a "muck in" attitude - happy to turn your hand to any task
  • Bright and intelligent - able to take on responsibility and work on own initiative
  • The ability to build, develop and maintain working relationships
  • Able to plan and manage busy workload

To apply for this role please click on the link below

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