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Maintenance Supervisor - Philadelphia

  • Location:

    Philadelphia, Pennsylvania

  • Sector:

    Real Estate & Property Management

  • Job type:

    Full Time

  • Salary:

    US$100000.00 - US$125000.00 per annum

  • Contact:

    Cobalt Recruitment

  • Contact email:


  • Job ref:

    JN -022024-81312_1707333420

  • Published:


  • Expiry date:


Job Title: Maintenance Supervisor

Location: Philadelphia, PA

Our client is a prestigious and renowned real estate company specializing in the development and sustainability of luxury properties in the vibrant city of Philadelphia. With a commitment to excellence and an unwavering dedication to providing top-tier service to their valued residents, they are seeking a talented Property Manager for their superb multi-family luxury development.

Compensation: $100,000 - $125,000 + Benefits

Job Description: The Maintenance Supervisor is highly skilled in Facilities Management and Operations. As a Leader and mentor for the community the Maintenance Supervisor is a reliable, trustworthy professional responsible for the overall Maintenance and operations of the community. This involves ensuring a safe and secure living environment for Residents, Visitors and Associates. The Maintenance Technician will continually improve operating conditions, quality, and integrity of all building systems and appearances, while delivering superior customer service to our Residents.

They are tasked with improving and standardizing quality of services and products used in the maintenance of properties. The Maintenance Supervisor will work closely with the Property Manager to ensure excellent customer service to Residents and all maintenance issues are resolved within established guidelines.

Reports to: Facilities Director

Supervises: Supervises entire on-site maintenance staff including but not limited to, Maintenance Technician(s), Groundskeeper(s), Porters(s), and Housekeeper(s).

Wage Status: Exempt (Ineligible for overtime)

Job Responsibilities:

  • Effectively leads, manages, trains Associates. Assigns work orders and provides technical assistance to maintenance associates.

  • Assists in the selection of maintenance associates. Provides feedback for performance reviews and recommendations for training.

  • Participates in on-call emergency rotation and responds to emergencies as needed.

  • Leads property inspections and vendors including; building and alarm systems inspections and preparing the property for any outside inspections.

  • Inspects vacant units, ensuring turnovers are completed within a timely manner.

  • Reviews work order logs and sets priorities for work order completion.

  • Establishes and implements auditing procedures for maintenance inventory. Monitors inventory levels while remaining within established budgets.

  • Reviews contracts and makes recommendations for approvals.

  • Manages subcontracted service providers and documents work and product quality.

  • Facilitates technical training and technical skill development for property associates.

  • Remains aware of the condition of physical property throughout the community and immediately correct any unsafe conditions; e.g., broken gates leading to the pool, broken steps, open holes, broken/burned out exterior lights.

  • Maintains accurate records regarding preventive maintenance, work orders (received and completed), expenditures, apartment make-ready status, work-in-progress, etc.

  • Reviews and makes recommendations to revise routine and preventative maintenance schedules Schedule and perform minor and routine maintenance on all appropriate equipment on a regular basis.

  • Associates must meet or exceed the performance standards of this position and comply with policies, rules, and procedures of the company, including those set out in the Associates Handbook or otherwise communicated (verbally or writing) to Associates.

  • Inspects others work orders in vacant units, ensuring turnovers are completed on schedule and meets or exceeds community standards.

  • Utilizes maintenance program to track work orders, preventive maintenance, inventory, product replacement histories.

  • Conduct grounds inspections: Trash pick-up, sweeping and light landscaping. Removes snow and ice from sidewalks, walkways, steps, and driveways. Diligently monitors the community for slip, trip and fall hazards.

  • Coordinate special projects as directed. Including assisting during the event, setting up, monitoring, moving furniture, equipment, and breakdown.

  • Conducts all business with integrity in accordance with company policies and procedures, local, state and federal laws; OSHA, ADA, Fair Housing, etc.

  • Maintains and communicates HAZCOM standards. Keeps MSDS sheets current and readily accessible. Maintains thorough knowledge of pertinent laws and EPA and OSHA regulations governing property storage and management of hazardous materials, including solvents, flammables, caustics, and refrigerants.

  • Inspects and maintains all tools in excellent condition and ensure an adequate inventory of spare parts and maintenance materials.

  • Instills a "safety first" attitude not only with maintenance staff but with all employees.


  • Collegiate degree or equivalent Trade School Degree in HVAC, electrical, plumbing or another trade.

  • HVAC Certification preferred.

  • 10 years maintenance, construction, or Project Management experience.

  • Minimum 5 years' experience in a managerial roll.

  • Advanced knowledge in all building and maintenance systems, including inventory control, preventative maintenance, and work order record keeping.

  • Advanced knowledge in mechanical systems and equipment including HVAC, plumbing, carpentry, painting, electric and Life Safety systems.

  • Proficiency in building practices and standards.

  • Attendance and reliability is an imperative job function.

  • Meets all physical requirements to perform all job functions and responsibilities.

  • Valid Driver's License and reliable transportation required.

  • Ability to perform heavy lifting (at least 60 lbs), climb ladders up to 24 ft, stand and walk for 8 hours, and perform other physically demanding duties as directed.

Compensation: $100,000 - $125,000 + Benefits

The above salary range represents Cobalt's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards package this client provides to employees.