Accounts Payable Specialist

Responsibilities

• Receive, review, and enter invoices into Spectrum
• Match invoices to purchase orders, contracts, and receiving documentation
• Verify correct job numbers, cost codes, and phase codes.
• Maintain accurate and up-to-date invoice logs per project.
• Review subcontractor pay applications for accuracy and alignment with SOVs
• Verify retainage, insurance compliance, and lien waivers.
• Communicate with project managers regarding approvals or corrections
• Process approved pay applications for payment
• Set up new vendors in Spectrum (collect W-9s, COIs, etc)
• Maintain vendor records and compliance documents.
• Respond to vendor inquiries regarding payment status
• Reconcile vendor statements and resolve discrepancies
• Prepare weekly payment runs
• Ensure all payments are properly supported, approved, and coded
• Maintain AP aging reports and monitor outstanding balances
• Assist with month-end closing procedures
• Support accurate job cost reporting across PMs, purchasing, and accounting
• Assist with purchase orders and related workflows
• Support communication between ProjectSight and Spectrum.
• Answer calls and respond to vendor or customer inquiries
• Perform general office and administrative duties as needed

Requirements

• Knowledge of Accounting experience in the construction industry
• 3+ years of Accounts Payable experience in construction
• Experience with Trimble (Spectrum & ProjectSight)
• Bachelor's degree in Accounting, Finance, or related field
• Strong understanding of job costing, AIAs, subcontractor billing
• High attention to detail and strong organizational skills
• Ability to handle confidential information responsibly.
• Proficiency in Microsoft Office Suite and general accounting principles.
• Professional, dependable, and collaborative team player