Bookkeeper

Responsibilities

· Receive, review, and enter invoices into Spectrum

· Match invoices to purchase orders, contracts, and receiving documentation

· Verify correct job numbers, cost codes, and phase codes.

· Maintain accurate and up-to-date invoice logs per project.

· Review subcontractor pay applications for accuracy and alignment with SOVs

· Verify retainage, insurance compliance, and lien waivers.

· Communicate with project managers regarding approvals or corrections

· Process approved pay applications for payment

· Set up new vendors in Spectrum (collect W-9s, COIs, etc)

· Maintain vendor records and compliance documents.

· Respond to vendor inquiries regarding payment status

· Reconcile vendor statements and resolve discrepancies

· Prepare weekly payment runs

· Ensure all payments are properly supported, approved, and coded

· Maintain AP aging reports and monitor outstanding balances

· Assist with month-end closing procedures

· Support accurate job cost reporting across PMs, purchasing, and accounting

· Assist with purchase orders and related workflows

· Support communication between ProjectSight and Spectrum.

• Answer calls and respond to vendor or customer inquiries
• Perform general office and administrative duties as needed

Requirements

• Knowledge of Accounting experience in the construction industry
• 5+ years of Accounts Payable experience in construction
• Experience with Trimble (Spectrum & ProjectSight)
• Bachelor's degree in Accounting, Finance, or related field
• Strong understanding of job costing, AIAs, subcontractor billing
• High attention to detail and strong organizational skills
• Ability to handle confidential information responsibly.
• Proficiency in Microsoft Office Suite and general accounting principles.
• Professional, dependable, and collaborative team player

The Fair market Assumption for this role's base salary is between $65,000 and $80,000 annually.

The above salary range represents Cobalt's good faith and reasonable estimate of the possible base compensation range at the time of posting and is one part of the total rewards package this client provides to employees.

Cob1